Location: Work From Home

Job Type: Full Time

Role Overview

We are seeking a proactive and detail-oriented Finance Associate to join our dynamic finance team. The role offers the opportunity to contribute to essential finance functions such as accounts payable, sales invoicing, payroll tax compliance, and BAS preparation, while also taking on project assistant responsibilities. The ideal candidate will be comfortable handling daily accounting processes, managing financial data, and supporting the financial management of projects. Prior experience in the Australian (AU) industry, particularly in manufacturing, is highly advantageous.

About Atelier

Atelier is the cloud manufacturing platform for beauty brands to innovate and manufacture products at scale, with ambitions to expand into adjacent CPG verticals. Our platform streamlines the entire product innovation and manufacturing process, significantly reducing time and cost for brands. Backed by leading VCs, Atelier has completed a $10M Series A funding round and is positioned as a trailblazer in transforming the manufacturing and supply chain industry.

Key Responsibilities

1. Accounts Payable Processing: Oversee and process daily accounts payable transactions, ensuring all payments are made on time and all vendor invoices are accurately recorded.

• Review vendor invoices for accuracy and verify the legitimacy of each payment request.
• Scrutinize invoices to ensure there are no duplicate submissions and challenge the requestor if discrepancies are found, such as duplicate invoices or mismatched amounts.
• Ensure proper documentation is maintained for all transactions.
• Act as a point of contact for vendors to resolve invoice discrepancies, late payments, or any issues related to accounts payable.

2. Bookkeeping: Maintain accurate financial records, process day-to-day bookkeeping tasks, and manage general ledger entries to ensure the completeness and integrity of financial data.

3. Sales Invoice Creation: Create, review, and issue sales invoices for products or services provided, ensuring all transactions align with contractual terms and customer agreements.

• Ensure that invoices are prepared accurately and reflect the correct terms and amounts agreed upon with the customer.
• Verify that all necessary documentation and approvals are in place before issuing invoices.
• Ensure invoices are sent to customers in a timely manner to avoid delays in production or service delivery.

4. Leave Request Management: Administer and process employee leave requests, ensuring accurate tracking of leave balances in the system and compliance with company policies.

5. Bank Reconciliation: Perform monthly bank reconciliations, ensuring that company records align with bank statements, identifying and resolving discrepancies promptly.

6. Balance Sheet Reconciliation: Assist in the reconciliation of balance sheet accounts, ensuring accurate reporting of assets, liabilities, and equity for monthly and year-end reports.

7. Payroll Tax Checking: Review payroll tax calculations and ensure compliance with Australian tax regulations, helping to avoid discrepancies or penalties.

8. BAS Preparation: Assist in the preparation and timely submission of Business Activity Statements (BAS), ensuring full compliance with Australian tax law and reporting requirements.

9. Super Payment Submission: Prepare and submit superannuation contributions in accordance with Australian regulations and deadlines.

10. Collections Management: Take proactive steps to follow up on outstanding invoices, ensuring timely collection and minimizing overdue receivables to support cash flow.

11. Ad-Hoc Financial Activities: Provide support for various finance-related ad-hoc tasks, including assisting with internal and external audits, financial reporting, and other special projects.

About You

Must-Have Qualifications:

• Education: Bachelor’s degree in finance, Accounting, Business Administration, or a related field.
• At least 1-2 years of experience in a finance role, ideally within the Australian industry
• Hands-on experience with financial processes such as accounts payable, payroll, invoicing and BAS preparation.
• Proficiency in accounting software (e.g., Xero) and advanced Microsoft Excel skills.
• Strong understanding of Australian taxation laws, superannuation contributions, and BAS preparation.
• Ability to analyse financial data and identify trends, variances, and areas for improvement.
• Proactive in identifying challenges or discrepancies and finding practical solutions to maintain financial accuracy.

Nice to Have:

• Previous experience working in a manufacturing industry.
• Ability to organize multiple tasks efficiently, with a focus on ensuring deadlines are met and processes are streamlined.

Why You’ll Enjoy Working Here

• Be part of an innovative company reshaping the future of manufacturing in beauty and beyond.
• Work with a passionate and driven team dedicated to excellence and creativity.
• Competitive compensation package, including paid time off (PTO), public holidays and sick leave.
• Competitive benefits package including wellness days and mental health support.

Commitment to Diversity and Inclusion

We believe diversity drives innovation. Atelier is committed to fostering an inclusive environment where everyone can thrive. We welcome applicants from all backgrounds and experiences, especially those who bring unique perspectives to our team.