About Hapana

Hapana is disrupting the market in leading a software solution in the fitness industry that helps gyms, fitness studios, and franchises unlock growth and efficiency. We have revolutionised the operations of multisite boutique businesses like F45, Gold’s Gym, BFT, STRONG Pilates, Vaura, KX Pilates, and more. Our all-in-one platform uses automated lead nurturing, captivating member experiences, multi-layered reporting, and advanced day-to-day operational controls to assist in growing member communities, expanding location footprints, and boosting revenue.

We're committed to fostering growth for our teams and clients through innovation and teamwork. Our business prides itself on its fast growth and dynamic industry, so we require humans with a vision to work with our small but mighty team. As a global company, we rely on open communication and people speaking up.

Job Summary

The Account Officer will handle daily accounting tasks, bookkeeping, assist with financial reporting and maintain the accuracy of our financial records. Work closely with the CFO and Financial Controller, contributing to month-end closings, reconciling accounts, and supporting audits and financial analysis.

Key Responsibilities

• Record daily financial transactions with a high level of accuracy, ensuring compliance with company policies and accounting standards.
• Reconcile bank accounts, credit cards and general ledger accounts on a regular basis, including weekly revenue recognition to maintain financial accuracy.
• Process accounts payable and receivable, including issuing and tracking invoices, processing payments and receipts, and following up on outstanding invoices with clients and vendors.
• Manage employee expense reports, verifying submissions, categorising expenses accurately and ensuring timely reimbursements.
• Enter and maintain financial data in the accounting system, performing routine reviews to identify and resolve discrepancies.
• Follow up on late payments from clients and collaborate with internal stakeholders to ensure timely resolution.
• Support monthly and yearly financial close activities, including the preparation of journal entries, account reconciliations, and closing schedules.
• Assist in preparing key financial reports such as income statements, balance sheets, and other management reports under the guidance of senior accountants.
• Help gather required documentation and data for internal and external audits, and assist in addressing auditor inquiries promptly and accurately.
• Provide general administrative support to the finance and accounting team, ensuring smooth day-to-day operations and supporting ad hoc tasks as needed.

Qualifications & Requirements

• 2+ years of experience in accounting administration
• Strong understanding of accounting principles.
• Experience using accounting software (e.g. Quickbooks, Xero, MYOB or similar).
• High attention to detail and accuracy in data entry and reconciliation.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Excel and Google Workspace
  
• Excellent written and verbal communication skills to work effectively with internal teams and external stakeholders.
• Must be Sydney-based and available to work from our Rosebery office three days a week.

Why Join Hapana?

• Be part of an innovative team transforming the fitness and wellness space.
• A culture that lives our values building trust, daring to be the best and supporting each other
• Opportunities to make a lasting impact and grow your career in a dynamic, global organisation.
• Competitive salary, benefits, wellness perks including fitness initiatives and work-life balance policies.

If you have the experience, happy to wear multiple hats we want to hear from you. We thank you in advance for taking the time to apply, please note that only shortlisted candidates will be contacted for an interview. No recruitment agencies please.